Privacy Statement

Introduction

MMD and AOC want to optimally protect your privacy. In this privacy statement you can read which personal data MMD and AOC collect from you and how it is processed. This privacy statement applies to personal data that is processed when you visit the MMD and AOC event website. MMD and AOC use the personal data you share with us to organize our events and to improve your experience during these events. This privacy statement is intended to provide you with a clear overview of how MMD and AOC use the personal data you provide, your rights and possibilities to manage your personal data and how MMD and AOC protects your privacy. 

 

Amendments

MMD and AOC reserve the right to make changes to this privacy statement, for example due to legislative changes. The most recent version can always be found on this page.

 

Contact information

MMD and AOC are part of the TPV Technology Group and are located at Prins Bernhardplein 200, 1097 JB in Amsterdam, the Netherlands. The general email address is: info@tpv-tech.com. For all correspondence concerning privacy-related matters, please contact the data privacy officer of MMD and AOC which you can contact via privacy@tpv-tech.com.

This privacy statement has been updated on 1 September 2024.

 

MMD and AOC as controller

With regards to this website, MMD and AOC act as a data controller, and thus determines the purpose and means for the processing of personal data, and the provisions of this privacy statement apply. If reference is made in the following to MMD and AOC, this also means its subsidiaries. These subsidiaries of MMD and AOC are established in various countries in the European Union and are responsible for the processing of your personal data if you use the services of that company in these countries.

 

Introduction and scope of this privacy statement

MMD and AOC use the personal data you share with us to organize our events and to improve your experience during these events. By means of this privacy statement MMD and AOC give you insight into how it uses your personal data, protects and offers you the possibility to manage your personal data yourself. Insight is given into what personal data is collected about you when you visit our website, and with which third parties MMD and AOC shares your personal data. MMD and AOC uses your personal data for the purposes described below.

 

Personal data collected about you

The term "personal data" as used in this privacy statement covers all information about an identified or identifiable natural person, in particular by means of an identifier such as a name, an identification number, location data or an online identifier. MMD and AOC collects various types of personal data including the following (if applicable).

 

Information you provide

Most of the personal data that MMD and AOC collects about you is information that you provided voluntarily through our event website. This can include your name, address, phone number, e-mail address and other information necessary to join one or more of our events. 

 

Automatically collected information

MMD and AOC collects personal data through the use of its website. When you visit the MMD and AOC event website, data is sent from your browser to servers of MMD and AOC including:

your IP address;

the date, time and duration of the visit;

the referral URL (the site where the visitor came from);

the pages visited on our website;

and information about the device and browser (such as browser type and version, operating system, etc.

MMD and AOC and its partners apply techniques to collect and store data during your visit to and use of its websites, such as sending one or more cookies or other similar techniques to your device. On the MMD and AOC Cookie page you can find more information about the use of cookies and other similar techniques and how to disable them.

Location data: If you use a service on a mobile device where your location is enabled, we will give you a prior notice for permission to collect and process your current location data, for example via GPS signals sent by a mobile device. You can usually disable the sending of your location via the settings of your device. We always inform you when we use location data.

 

Other sources

Other sources through which your personal data might be obtained include other systems in use by MMD and AOC or its affiliates.

 

Use of your personal data

The personal data that MMD and AOC collects, for example when you register for an event, are used for identification and the organization of our events. The legality of this processing lies in the necessity of processing for the execution of a contract between you and MMD and AOC or if we have to comply with a legal obligation. If there is no necessity on the basis of any of these grounds, processing is deemed necessary for the purposes of the legitimate interest of MMD and AOC to ensure that the best possible experience is provided.

MMD and AOC will ask you for permission if it wishes to use your personal data for purposes other than those stated in this privacy statement. MMD and AOC will not use your personal data for other purposes before such permission is received.

 

Providing personal data?

MMD and AOC treats your personal information carefully and confidentially and does not share it with others other than those listed below.

 

Business units of MMD and AOC

Each business unit of MMD and AOC with whom you have contact may share a limited part of the personal data you provide with registration (if your name, e-mail address, password and date of birth) with other components of MMD and AOC for registration and the organization of our events. Processing in this way is necessary for the legitimate interest of MMD and AOC to be able to execute a contract with you. Each business unit may share information from your profile with other entities of MMD and AOC or TPV if these entities are responsible for your personal data, or if the other entities act as our processors. Therefore, every part of the MMD and AOC group has access to all the data it is responsible for, so that it can comply with the law. Each part of the MMD and AOC group may share your personal data and anonymous and assembled data with other business units of MMD and AOC (such as the parent company of the group and / or if necessary other parts of MMD and AOC for trend analyzes, is necessary for the purposes of their legitimate interest in analyzing their performance.

 

With service providers

Personal data, which you provide when you register for an event (such as your name and/or e-mail address), can be shared by MMD and AOC with suppliers of MMD and AOC. These can be third parties in the areas of transport, event management, hotels event locations. Strict agreements have been reached with these third parties regarding the processing of your personal data, including the exclusive use of your personal data in accordance with the instructions of MMD and AOC and the law.

 

Judicial bodies or supervising authorities

MMD and AOC will release personal data if required by law or on the basis of a court decision, to protect your interests, for investigations by law enforcement or regulatory authorities, to protect and defend the property and legal rights of MMD and AOC and to ensure the personal safety of users of the MMD and AOC services.

 

Retention periods

MMD and AOC will keep your personal data 24 months from your last contact with us, such as the date that the event took place, unless a longer or shorter storage period is required by law, this is necessary in connection with legal processes, or is otherwise required for a particular purpose under the applicable legislation.

 

Data processing outside the EU and EEA

Unless otherwise stated, your personal data will be stored and processed within the European Union. Occasionally, your personal data may be processed outside the European Economic Area ('EEA') in a country that does not offer the same level of protection under European law as the country where you normally use your products and / or services. This may occur, for example, if a processor is located outside the EEA, or uses sub-processors from outside the EEA, such as suppliers of cloud solutions. MMD and AOC will take the necessary steps in such cases to ensure that your personal data are adequately protected, such as carrying out security assessments and drawing up processor agreements with recipients to ensure that they take the same or comparable technical and organizational measures as MMD and AOC, so that your data is adequately protected.

 

Children's data

MMD and AOC does not, as data controller, process any personal data of children under the age of 16. If this happens unintentionally, steps will be taken to remove this data as quickly as possible, unless the law requires that this data must be retained. If it is known that a child is older than 16 years, but according to the law is considered as a minor, permission from the parent / guardian will be requested before the personal details of that child will be used.

 

Your rights

MMD and AOC fully comply with the obligations laid down in the General Data Protection Regulation, with the principle of transparency as paramount. To this end, MMD and AOC has implemented means to ensure that you can exercise any rights in connection with the processing of your personal data.

 

Right of inspection, rectification, removal

If you registered for an event, you can view your personal data via these websites, if the functionality exists. If your personal data are not available by the relevant website, you can apply free of charge to gain access to this information.

Upon receipt of your request and details to verify your identity, you will be provided with a copy of the personal data held by you, the origin of the data, the purposes for which the personal data are used, the recipients and on which you based the law. You can also indicate that certain changes in personal data, if you qualify them as incorrect or irrelevant, must be implemented. You can also have your personal data blocked, erased or completely deleted (right to be forgotten). You may also contact us in writing to object to a certain use of your personal data, to limit its use or to request that your personal data be provided in a usable electronic format or to transfer it to a third party (right to data portability). All these applications are met by MMD and AOC within the framework of the legal obligations.

 

Changes to this policy

MMD and AOC will regularly update this online privacy statement in order to keep it easily findable, error free and up-to-date and to ensure that sufficient information is available about your rights and that MMD and AOC 's way (s) of processing have been implemented in accordance with the law and continue to comply with it. If major changes are made to this privacy statement, you will be informed via the websites on which an updated version of the privacy statement is published.

MMD and AOC wants to cooperate with you in a good way and always find a suitable solution for complaints or care about privacy. If you are of the opinion that we could not help you with your complaint or care, you have the right to file a complaint via the website of your supervising authority.